Welcome Exhibitors to EXPO 2019

About EXPO

EXPO is the premier horticulture show for profitable face-to-face interaction, networking, sales, and professional development opportunities. EXPO allows you to market to 6,000 nursery and landscape professionals, the largest gathering under one roof in the South Central United States. Nursery/Landscape EXPO … enhancing the future of horticulture for over 64 years! Stand out amongst your competition already exhibiting at EXPO.  With over $20 billion in total sales in the Green Industry in Texas, you can’t afford NOT to do business in Texas. Over 75% of the over 1,000 booth spaces have already been reserved by over 350 exhibitors. ACT NOW to secure the best possible location and gain the most company exposure!

Review the Exhibit Information Brochure and Exhibit Policy Manual for complete information regarding exhibiting at the Nursery/Landscape EXPO! You can download the Exhibit Space Rental Agreement by clicking HERE.  Don’t forget to check out our new Exhibit Upgrade Package to enhance your exposure prior to, during and after EXPO.

Reserve your booth online today by clicking HERE.  If you have not exhibited at EXPO before, you will need to click HERE to add your Company information. View the online floor plan showing current availability by clicking HERE.

On-Site Booth Personnel Registration

• Advanced Booth Personnel Registration cut off is July 19, 2019
• Exhibitors receive three complimentary badges per 100 sq. ft. of space (10X10)
• Onsite Exhibitor Badges – Open Tuesday 12:00pm-5:00 pm, Wednesday 8:00am-5:00 pm, Thursday 7:00am-4:00 pm, Friday 7am-4pm, and Saturday 7am-3pm. Badges will be distributed onsite: Print your registration confirmation email and bring it with you to the Fast Pass kiosk at the registration area.

Exhibitor Service Kit

Advanced Order discount deadline is July 18, 2019.

Below are some of the most common forms.  For a complete list, please click on the Exhibitor Service Kit link above:

• Freeman Online Exhibitor Service Kit
• Freeman Method of Payment Form 
• Booth Catering Order Form
• Carpet, Table and Chairs Order Form 
• Electricity 
• Water/Plumbing 
• Meeting Room Reservation Form (for Exhibitors) 
• Marshalling Yard/Staging Area Directions & Map

Lead-Retrieval

Discount deadline: Friday, July 19, 2019

• Lead Retrieval

Move-In Instructions

Freeman is the official designated material handling company. They will control access to the exhibit hall of all delivery and freight trucks; administer assignment and usage of loading docks; and supervise the loading and unloading of freight shipments. Nursery/Landscape EXPO has contracted with Freeman to handle at no charge to the exhibitor any PRODUCT that is sold by the exhibitor in their normal course of business except if any of the following occurs:

• you shipped your product in advance to the Freeman Warehouse;
• upon arrival of your shipment at show site, you, or your company representative, are not present at the appropriate dock to sign the carrier paperwork;
• your shipment is consigned to Freeman; and/or
• Freeman stores any empty crates, cases or cartons for your at show site which was not shipped to the Freeman warehouse
• Any display (non-product) material which is NOT product sold by Exhibitor in normal course of business (examples:  table, chairs, display materials, fliers, etc.)

Official Exhibitor move-in days are August 5-7, 2019. For more information on move-in/move-out procedures please refer to the Exhibitor Policy Manual on page 6.

Shipping/Handling

• Shipping & Material Handling Forms
• Material Handling Acceptance Agreement

Move-Out Instructions

• A copy of the move-out instructions will be placed in the exhibitor’s booth on Thursday night, August 8.
• Exhibits may be dismantled at 3:00pm; however, all exhibit materials must remain clear of the aisle until the carpet is removed at approximately 3:30pm.
• Empty containers will be returned to your booth by Freeman beginning at approximately 4:30pm.
• No exhibitor will be permitted to break down their exhibit or to remove any merchandise from their space prior to the close of EXPO at 3:00pm. Violators will be subject to forfeiture of priority space selection status.
• Absolutely NO wheeled carts/hand, carts/dollies, wagons, etc. will be allowed in or out of the exhibit hall prior to 3:00pm on the final day of EXPO. If you sell your booth to an individual, be sure to let them know of this restriction! Exhibitor is ultimately responsible for booth area removal and clean up whether it was sold or not. Booth area must be ‘broom ready’ by 12:00 Noon on Sunday, August 11.

Exhibitor Rules & Regulations

Please review all Nursery/Landscape EXPO Rules & Regulations prior to EXPO. Planning ahead will allow you to avoid timely and costly on-site modifications.

Download your important files:

• Booth Display Guidelines
• EXPO Officials & Final Authority
• EXPO Business Rules
• Fire Department Regulations